Contract - 01-26-2021 - 11203 - Twin City Glass for Replacement of a lobby window 2nd Floor Hall of JusticeAS-11203 Consent B.8.
BOCC Agenda (formal Tuesday Agenda)
Meeting Date: 01/26/2021
HoJ 2nd Floor Lobby Window Replacement FAC 03-2021
Submitted For: Will Tastad Submitted By: Will Tastad
Department: Facilities Maintenance
Information
Subject and Summary Statement
Per County Small Works Roster Policy 20-101, the Facility Manager has executed a contract with Twin
City Glass for replacement of a lobby window on the 2nd floor of the Hall of Justice. Total cost for the
replacement is $3,643.86, including Washington State tax.
Will Staff Attend - NAME OF STAFF
Yes, Jacob Huston
Department Recommendation
Current County policy 20-101 allows public work contracts with a value of less than $50,000 including
Washington State tax to be executed by the Facilities Manager.
Fiscal Impact
Expenditure Required $: 3643.86
Budget Sufficient Y-N: y
Amendment Required Y-N:
Source of Funds - What Dept ? : 375100 095100
Grant Y-N:
Attachments
signed contract
Form Review
Inbox Reviewed By Date
Jacob Huston Jacob Huston 01/19/2021 03:02 PM
Tiffany Ostreim, Clerk of the Board Tiffany Ostreim 01/21/2021 03:32 PM
Form Started By: Will Tastad Started On: 01/19/2021 02:39 PM
Final Approval Date: 01/21/2021
COWLITZ COUNTY
SMALL PROJECT ($10,000 OR LESS) CONSTRUCTION SERVICES
AGREEMENT CONTRACT NUMBER FAC 021
TITLE: HoJ 2111 Floor Lobby Window Replacement
CONTRACT SUMMARY
Estimated Contract Value: $3,643.86
Estimated Completion Date: Sixty (60) continuous days after Notice to Proceed
Contract Type: Lump Sum, Cost Not To Exceed
Contract Administrator: Jacob Huston, Facilities Maintenance Manager,
Phone: (360) 577-3065, ext. 6751
Email: huston' o.cowlitz.wa.us
PARTIES
COUNTY:
Cowlitz County Washington
CIO Cowlitz County Facilities Department
Department
207 N. 4111 Ave
Kelso WA, 98626
CONTRACT FACILITATOR:
Will Tastad, Project Coordinator,
Phone: (360) 577-3065 #6755
Fax: (360) 423-9987
Email: tastadw@co.cowlitz.wa.us
CONTRACTOR:
Twin City Glass
916 Vandercook Way
Longview, WA
Bob Demmett
Phone: 360-425-4540
Email: bob@twincityglassro.corn
11a__d"i
THIS AGREEMENT made and entered into effective the vteslrzrirr, 9 icy and between COWLM COUNTY, a
political subdivision of the State of Washington Iaaving offices for the transaction of business indicated above and hereinafter
referred to as the "County", and the "Contractor", named and having offices for the transaction of business indicated alcove
jointly, hereinafter referred to along with the County as the "Parties".
WHEREAS, the Board of County Commissioners of Cowlitz County pursuant to the provisions of the Revised;Code of
Washington Section 36.32.120(6) has the care of County property and the management of County funds and business; and
WHEREAS, the Board of County Commissioners of Cowlitz County pursuant to the above cited statutory section and
those provisions as set forth in the Revised Code of Washington Section 36,32.250, et seq and County Resolution 18-007 did
let out for quote the Hall of Justice 2nd Floor Lobby Window Replacement.
WHEREAS, the Facilities Department on behalf of Cowlitz County did on January 11, 2021 accept the quote of theContractor.
NOW, THEREFORE, for and in consideration of the mutual promises set forth herein, the parties hereto do mutually _
agree as follows:
ARTICLE 1. COMPENSATION, WORK AND SERVICES
The Contractor for the consideration of Three Thousand- Six -Hundred and Forty -Three and 86/100 ($3,643.86),
including sales tax, for work performed as specified in the "Contract Documents" as enumerated herein below, shall in strict
accordance with all of the provisions therein, perform all work and provide all materials called for by the Contract Documents
Cowlitz County Hall of Justice 2nd Floor Lobby Window Replacement. The County agrees to pay the Contractor for
said work as specified in the "Contract Documents."
ARTICLE 2. CONTRACT DOCUMENTS
The Contract Documents consist of this Agreement, all conditions of Cowlitz County Quote No. FAC#17-2019 and
other documents listed below issued prior to the execution of this Agreement and all modifications and change orders issued
subsequent thereto. These form a contract and all are as fully a part of the contract as if attached to this Agreement or repeated
herein. In the event of a conflict between documents the order of precedence will be the order listed below. An enumeration of
the contract documents is set forth below:
1. Change Orders; and
2. Notice to Proceed; and
3. Notice of Award; and
4. Agreement; and
5. Addenda; and
6. Specifications, Project Conditions and Drawings; and
7. The provisions of Cowlitz County Quote request No. FAC 03-2021; and
8. The quoted proposal of the contractor dated 12/30/2020
ARTICLE 3. RELATIONSHIP OF THE PARTIES
The parties intend that an independent contractor relationship will be created by this Agreement. The County is
interested only in the results to be achieved, and the conduct and control of all services or work will lie solely with the
Contractor. No agent, employee, servant or otherwise of the Contractor shall be or shall be deemed to be an employee, agent,
servant or otherwise of the County for any purpose, and the employees of the Contractor are not entitled to any of the benefits
that the County provides for County employees. The Contractor will be solely and entirely responsible for its acts and forthe
acts of its agents, employees, servants, subcontractors, or otherwise during the performance of his Contract. In the performance
of the services herein contemplated, the Contractor is an independent contractor with the authority to control and direct the
performance and details of the work, the County being interested only in the results obtained; however, the work contemplated
herein must meet the approval of the County pursuant to the provisions of the agreement under which the services and work
were let to the Contractor.
ARTICLE 4. INDEMNIFICATION
The Contractor is an independent contractor and not the agent or employee of the County. No liability shall attach to
the County for entering into this Contract or because of any act or omission of the Contractor except as expressly provided.
The Contractor agrees to defend, indemnify and hold the County and the County's Consultant(s), when used on the
project, harmless from any and all claims, including but not limited to reasonable attorney fees, demands, losses and liabilities
to or by third parties arising from, resulting from or connected with services performed or to be performed under this contract by
the Contractor, its agents or employees to the fullest extent permitted by law. The Contractor's duty to indemnify the County and
Consultant shall not apply to liability for damages arising out of bodily injury to persons or damage to property caused by or
resulting from the sole negligence of the County or Consultant, their agents or employees. The Contractor's duty to indemnify
the County and Consultant for liability for damages arising out of bodily injury to persons or damage to property caused by or
resulting from the concurrent negligence or (a) the County or Consultant, their agents or employees, and (b) Contractor, its
agents or employees shall apply only to the extent of negligence ofthe Contractor or its agents or employees. Contractor's duty
to defend, indemnify and hold the County harmless shall include, as to all claims, demands, losses and Iiability to which it applies,
the County's personnel -related costs, reasonable attorney's fees, court costs and all other claim -related expenses.
The Contractor`s indemnification shall specifically include all claims for loss liability because of wrongful payments
under the Uniform Commercial Code, or other statutory or contractual liens or rights or third parties, including taxes, accrued or
accruing as a result of this contract or work perforated or materials furnished directly or indirectly because of this contract.
Contractor further agrees that this duty to indemnify County applies regardless of any provisions in RCW Title 51 to the
contrary, including but not limited to any immunity of Contractor for. liability for injuries to Contractor's workers and
employees, and Contractor hereby waives any such immunity for the purpose of this duty to indemnify County.
ARTICLE 5: TERMINATION: Contract(%) resulting from this Quote may be terminated, in whole or in part, under
the following conditions: 1) by mutual written agreement; 2) by the County for breach by the bidder of any of the obligations
or requirements set forth in the contract documents. The County retains the option to require the bidder to assume liability for
any and all damages, including the excess of re -procuring similar products or services; 3) for the convenience of the County; or4) by the County for non -appropriation of funds.
ARTICLE 6: TERMINATION BY THE COUNTY WITHOUT CAUSE: Notwithstanding any other provisions
contained herein, the County, without cause, may terminate the contract between the parties by providing notice to the
Contractor. Upon termination under this section: 1) All remaining obligations of the parties are discharged, but any right based
upon breach or performance occurring prior to termination survives; 2) If the reasonable costs of performance incurred by the
Contractor prior to termination exceed the amount paid by the County to the Contractor on the Contract Sum, the County shall
reimburse the Contractor in the amount of such excess; 3) If the amount paid by the County to the Contractor on the Contract
Sum exceeds the reasonable costs of performance incurred by the Contractor prior to termination, the Contractor shall reimburse
the County in the amount of such excess; 4) Any funds obtained or retained by the Contractor as provided in 2) or 3) of this
paragraph, shall constitute full payment and consideration for the services perfonned by the Contractor prior to termination.
ARTICLE 7. MAINTENANCE OF RECORDS
The Firm will maintain, for at least three (3) years after completion of this contract, all relevant records pertaining to
this contract. The Firm shall make available to the County or the Washington State Auditor or their duly authorized
representatives, at any time during their normal operating hours, all records, books or pertinent information which the Firm shall
have kept in conjunction with this Agreement and which the County may be required by law to include or make part of its
auditing procedures, an audit trail or which may be required for the purpose of funding the services contracted for herein.
ARTICLE 8. VENUE STIPULATION
This Agreement has and shall be construed as having been made and delivered in the State of Washington, and the laws
of the State of Washington shall be applicable to its construction and enforcement. Any action at law, suit in equity or judicial
proceeding for the enforcement of this Agreement or any provisions hereto shall be instituted only in courts of competent
jurisdiction within Cowlitz County, Washington, unless relocation or commencement elsewhere is required by law.
ARTICLE 9. COMPLIANCE WITH LAWS
The Contractor in the performance of this Agreement agrees to comply with all applicable federal, state and local laws,
ordinances and regulations including but not Iitnited to those pertaining to civil rights. The Contractor may not, without the prior
written approval of the County, assign, sublet or transfer in whole or in part his interest in this Agreement.
ARTICLE 10. INTEGRATION
This Agreement contains all the terms and conditions agreed upon by the Parties. No other understanding, oral or
otherwise regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties. All Parties have
read and understand the above contract and now state that no representations, promises, or agreements not expressed by thisAgreementhavebeenmattetoinducetheothertoexecutethesame.
TICLE 1. LIQ DATE AMAG S
Ti e is of th essenc in the pe ormance f the co tract. Be se the oun finds it i practir Ito calette the etiakcostsofdela , it has a pied Liquid d Dama Table A n nt the ore Doments. t \
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Liquidated damages will not be assessed for any days for which an extension of time is granted. No deduction or
payrnems of liquidated damages will in any degree, release the Contractor from further obligation and liabilities to complete the
entire work.
ARTICLE 12. RECOVERY OF FUNDS
Whenever, under the contract, any sum of money shall be recoverable from or payable by the Contractor to Cowlitz
County the same amount may be deducted from any sum due to the Contractor under the contract or under any other contract
between the contractor and Cowlitz County. The rights of Cowlitz County are in addition and without prejudice to any other right
Cowlitz County may have to claim the amount of any loss or damage suffered by Cowlitz County on account of the acts or
omissions of the Contractor.
ARTICLE 13. ENFORCEMENT COSTS
If any legal action or other proceeding is brought for the enforcement of this Contract, or because of an alleged dispute,
breach, default or misrepresentation in connection with any provisions of this Contract, the successful or prevailing party or parties
shall be entitled to recover reasonable attorney's fees, court costs, and all expenses (including taxes) even if not taxable as court
costs (including, without limitation, all such fees, costs, and expenses incident to appeals), incurred in that action or proceeding,
in addition to any other relief to which such party or parties may be entitled.
ARTICLE 14. ANTI -KICKBACK
No officer or employee of the County, having the power or duty to perform an official act or action related to this
Agreement, shall have or acquire any interest in this agreement, or have solicited, accepted or granted a present or future gift,
favor, service, or other thing of value from or to any person involved in this Agreement.
ARTICLE 15. WAIVER
No officer, employee, agent or otherwise of the COUNTY has the power, right or authority to waive any of the
conditions or provisions to this Agreement. No waiver of any breach of this Agreement shall be held to be a waiver of any other
or subsequent breach. All remedies afforded in this Agreement or at law shall be taken and construed as cumulative, that is, in
addition to every other remedy provided herein or by law. Failure of the COUNTY to enforce at any time any of the provisions
of this Agreement or to require at any time performance by CONTRACTOR of any provision hereof, shall in no way be
construed to be a waiver of such provisions, nor in any way affect the validity of this Agreement or any part hereof, or the right
of the COUNTY to hereafter enforce each and every such provision.
ARTICLE 16. EXECUTION
The PARTIES warrant that the officers/individuals executing below have been duly authorized to act for and on behalf
of the Party for purposes of confirming this Agreement.
ARTICLE 17. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which, when so executed and delivered, shall
be an original, but such counterparts shall together constitute but one and the same.
ARTICLE 18. THIRD PARTY BENEFICIARIES
parties. This Agreement is intended for the benefit of the COUNTY and CONTRATOR and not for the benefit of any third
ARTICLE 19. INSURANCE
A. The Contractor shall furnish and maintain all insurance as required herein and comply with all limits, terms and
conditions stipulated therein, at their expense, for the duration of the contract. Following is a list of requirements for this contract.
Any "elusion that may restrict the required coverage must be pre -approved by the Cowlitz County Risk Management
Department. Wort[ under this contract shall not commence until evidence of all required insurance, policy endorsements and
bonding is provided to the County of Cowlitz. Insurance companies shall be licensed to do business in the State of Washington.
Evidence of such insurance shall consist of a completed copy of the certificate of insurance, signed by the insurance agent for the
Contractor and returned to the Cowlitz County Department with whom the contract is executed. The insurance policy or policies
will not be canceled, materially changed or altered without thirty (30) days prior notice submitted to the Purchasing Services
Department. The policy shall be endorsed and the certificate shall reflect that the County of Cowlitz is an additional named insured
on the Contractor's General and Automobile Liability policies with respect to activities under the contract. The policy shall
provide and the certificate shall reflect that the insurance afforded applies separately to each insured against whom claim is made
or suit is brought except with respect to the limits of the company's liability.
B. The policy shall be endorsed and the certificate shall reflect that the insurance afforded therein shall be primary
insurance and any insurance or self-insurance carried by the County shall be excess and not contributory insurance to that
provided by the Contractor.
C. The Contractor shall not commence work, nor shall the Contractor allow any subcontractor to commence work on
any subcontract until a Certificate of Insurance with each required policy endorsement, meeting the requirements set forth herein,
has been approved by Cowlitz County Risk Management Department and filed with the department with whom the contract is
executed. Upon request, the contractor shall forward to the Cowlitz County Risk Management Department the original policy, orendorsementobtained, to the Contractor's policy currently inforce.
D. Failure of the Contractor to fully comply with the insurance requirements set forth herein, during the tern of the
Agreement, shall be considered a material breach of contract and cause for immediate termination of the Agreement at the
County's discretion.
E. Providing coverage in the amounts listed shall not be construed to relieve the Contractor from liability in excess ofsuchamounts.
F. REQUIRED COVERAGE: The insurance shall provide the minimum coverage as set forth below:
1. GENERAL LIABILITY INSURANCE: The Contractor shall have Commercial General Liability coverage
with limits of $1,000,000.00 per occurrence, $2,000,000 aggregate. This coverage shall include products, completed
operations, personal injury, fire damage and medical expense.
2. PROOF OF AUTOMOBILE INSURANCE: The Contractor shall carry, for the duration of this Agreement,
comprehensive automobile liability coverage of $1,000,000,00 for any vehicle used in conjunction with the provision of
services under the terms of this Contract. Said policy shall provide that it shall not be canceled, materially changed, or
renewed without forty five (45) days written notice prior thereto to Cowlitz County.
1. WORKERS COMPENSATION: When the Contractor has employees of the company, the Contractor shall
carry Worker's Compensation Industrial Injury Insurance coverage and effective in Washington State.
Proof of insurance shall be reflected on the Contractor's Certificate of Insurance or by providing the
Contractor's State Industrial Account Identification Number
ARTICLE 20. SURVIVAL
Without being exclusive, the Article for Indemnification and the Article for Venue Stipulation of this Agreement
shall survive any termination, expiration or determination of invalidity of this Agreement in whole or in part. Any other
Articles of this Agreement which, by their sense and context, are intended to survive shall also survive.
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IN WITNESS WHEREOF, the said Contractor has executed this instrument, and the said Board of County
Commissioners pursuant to resolution duly adopted, has caused this instrument to be executed by and in the name of said Board
on the day and year set forth herein.
By'
Tiffany Ostreim, Clerk ofthe Board
Dated
Notary for contractor's signature)
STATE OF C-/ 167i+. )
ss
County of CUwL I TZ }
Jacob Hu on, Facilities Maintenance Manager
R
Type of authority, e.g. officer, trustee, etc.)
34
I certify that I know or have satisfactory evidence that
41
name of person)
is the person who appeared before me, and said person acknowledged that he/she signed this instrument, on
oath stated that he/she was authorized to execute the instrument and acknowledged it as the type of authority,
as listed above, of the Contractor to be the free and voluntary act of such party for the uses and purposes
mentioned in the instrument,
DATED this /5- day of ,.lA14UAie Y , 20zI .
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